Compliance Monitoring
Your LLC or corporation has compliance deadlines every year — annual reports, franchise taxes, registered agent renewals, and entity-specific obligations that vary by state. Most states don’t send reminders. Miss a deadline and you’ll pay late fees, lose good standing, and eventually face involuntary dissolution. Our compliance monitoring service tracks every deadline for every entity you own, across every state where you’re registered, and sends alerts well before anything is due — so nothing slips through the cracks.
The Problem: Nobody Reminds You
States create compliance obligations, set deadlines, impose penalties — and then don’t tell you when something’s due.
of Small Businesses
Don’t know their annual report deadline until they’ve already missed it. Most discover the problem when they try to get a Certificate of Good Standing for a bank, a lease, or a deal — and can’t.
Don’t Send Reminders
Or send them only to your registered agent address — which may be outdated. Even states that send courtesy notices don’t guarantee delivery. The obligation to file on time is entirely yours.
Average Cost of One Miss
Late fees range from $25 to $400 per missed filing. Add the time and stress of fixing it, potential loss of business during the non-compliance period, and reinstatement fees if the entity gets dissolved.
Compliance monitoring pays for itself with one avoided late fee. Our monitoring starts at $0/year (included with formation and registered agent service). Even the full monitoring + filing plan at $99/year is cheaper than a single late penalty in most states. Florida’s late fee alone is $400 — four years of our service.
What We Monitor
Every recurring obligation your entity has — tracked, calendared, and alerted before it’s due.
Annual Report Deadlines
We know whether your state uses a fixed calendar date (Florida: May 1, Georgia: April 1) or your formation anniversary month (Wyoming, Nevada, California). We know whether it’s annual or biennial. We track the exact due date and send alerts at 90, 60, 30, and 7 days before.
Franchise Tax Deadlines
Delaware ($300 LLCs, $400+ Corps — March 1 or June 1), California ($800 minimum — April 15), Texas (revenue-based — May 15), and every other state that charges a franchise or privilege tax. Separate from annual reports and often on different deadlines.
Registered Agent Status
Your registered agent must be continuously maintained. If your agent resigns, lapses, or isn’t renewed, your entity falls out of compliance immediately. We track agent status — and if we’re your agent, renewal is automatic.
Good Standing Status
We periodically check your entity’s standing with the Secretary of State. If your status changes from “Active” to “Delinquent,” “Not in Good Standing,” or “Suspended” — for any reason — you’ll get an immediate alert explaining what happened and how to fix it.
Business License Renewals
State and local business licenses typically require annual renewal. We track the renewal dates you provide and send reminders before they expire. An expired license can result in fines, inability to operate, and loss of professional certifications.
Nonprofit-Specific Filings
Form 990 deadlines (miss 3 years = automatic revocation), state tax exemption renewals, and charitable solicitation registration renewals in the ~40 states that require them. Nonprofit compliance is the most complex — we track all of it.
How Our Alert System Works
Multiple touchpoints, multiple channels, escalating urgency. We don’t let deadlines sneak up on you.
90 DAYS
Planning Alert
Email notification that your annual report is due in 90 days. Includes the due date, state filing fee, and a link to review your current entity information. Plenty of time to update anything that changed.
60 DAYS
Preparation Reminder
Email reminder with entity details pre-populated. If you’re on the filing plan, we begin preparing your report. If you file yourself, this is your prompt to start.
30 DAYS
Action Required
Email + text message. If you’re on the filing plan, your report is being submitted. If you file yourself, this is the “don’t forget” alert with the direct link to your state‘s filing portal.
7 DAYS
Urgent Final Reminder
Email + text + dashboard notification. If on our filing plan: your report has been filed and confirmed. If filing yourself: final warning with the late penalty amount you’ll incur if you miss the deadline.
Alert Channels
- Email alerts: Detailed notification with entity name, deadline, filing fee, and direct links to review or approve filing
- Text/SMS alerts: Concise reminder at 30 and 7 days — can’t ignore these
- Dashboard notifications: Persistent badge showing upcoming and overdue items
- Calendar integration: Export deadlines to Google Calendar, Outlook, or Apple Calendar
Special Alerts
- Good standing change: Immediate email + text if your entity status changes
- Registered agent issue: Immediate alert if your agent lapses or resigns
- Filing rejection: If the state rejects a filing, we notify you with the reason and next steps
- State law changes: If your state changes its annual report requirements, fee, or deadline, we update your calendar and notify you
Your Compliance Dashboard
One view of every obligation, every deadline, and every filing — across all entities and all states.
Compliance Calendar
Monthly and annual view of every deadline — annual reports, franchise taxes, agent renewals, license renewals. Color-coded by urgency: green (60+ days), yellow (30–60 days), orange (7–30 days), red (overdue).
Entity Overview
Each entity card shows: entity name, state, type, formation date, current standing status, registered agent, next filing deadline, and a health score. Multi-entity owners see all entities on one screen.
Filing History
Every annual report we’ve filed — date submitted, confirmation number, state fee paid, and downloadable receipt. Multi-year history accessible anytime. Banks, lenders, and business partners can request this; you’ll have it instantly.
Standing Status
Current good standing status for each entity in each state — updated periodically. Shows “Active,” “Not in Good Standing,” “Suspended,” or “Dissolved” with an explanation and recommended action if anything is wrong.
Document Storage
All compliance documents in one place — filed reports, confirmation receipts, Certificates of Good Standing, registered agent documents, and state correspondence (if we’re your agent). No digging through emails.
Alert Settings
Control how you receive alerts — email, text, or both. Adjust reminder intervals. Add team members who should also receive alerts (CPAs, partners, assistants). Set separate preferences for routine reminders vs urgent status changes.
Compliance Monitoring Pricing
Monitoring starts free. Add filing for full hands-off compliance.
Monitoring & Alerts
Track deadlines, get reminders
- Annual report deadline tracking
- Franchise tax deadline tracking
- Registered agent renewal tracking
- Email alerts at 90/60/30/7 days
- Compliance dashboard access
- Calendar export
Included with formation plans & registered agent service
Get Free Monitoring →Monitoring + Filing
We file your reports too
- Everything in Free, plus:
- Annual report prepared & filed
- Entity information verified
- Good standing monitoring
- Text/SMS alerts
- Filing confirmation & receipts
- Team member alert access
Multi-Entity Monitoring
2+ entities, unified dashboard
- Everything in Monitoring + Filing:
- Per-entity compliance tracking
- Unified multi-entity dashboard
- Cross-state deadline coordination
- Per-entity good standing checks
- Volume discount applied
Real estate investors, holding companies, multi-brand businesses
Start Multi-Entity →Who Benefits Most from Compliance Monitoring
Every business needs to track deadlines. These groups are especially at risk without proactive monitoring.
Real Estate Investors
Multiple LLCs, multiple states, property closings that require good standing
Each rental property LLC has its own annual report deadline, registered agent, and compliance requirements. Property closings and refinances require a Certificate of Good Standing — if one LLC is delinquent, the deal stalls. Our multi-entity dashboard tracks every LLC from one screen.
Multi-State Businesses
Home state + foreign qualifications = compliance in every state
A Delaware LLC operating in California and Texas has three different deadlines, three different fees, and three different filing systems. Miss one and you lose your right to do business in that state. Our per-state tracking ensures nothing falls through the cracks.
Nonprofits
Most compliance obligations of any entity type
Annual report + Form 990 + state tax exemption renewals + charitable solicitation renewals in ~40 states. Three missed 990s = automatic IRS revocation. Our nonprofit monitoring tracks every obligation and prevents the catastrophic loss of tax-exempt status.
Solo Founders & Side Businesses
Too busy running the business to track state deadlines
You formed your LLC, got your EIN, opened a bank account — and went back to building your business. The annual report deadline is a year away, easy to forget. Our free monitoring tier sends the reminders you need at no cost — included with your formation or registered agent service.
Compliance Monitoring vs Full Compliance: Which Do You Need?
Monitoring tells you what’s due. Full compliance handles the filing too.
| Feature | Monitoring (Free) | Full Compliance ($99/yr) ✓ |
|---|---|---|
| Annual report deadline tracking | ✅ | ✅ |
| Franchise tax deadline tracking | ✅ | ✅ |
| Email alerts (90/60/30/7 days) | ✅ | ✅ |
| Text/SMS alerts | ❌ | ✅ |
| Compliance dashboard | ✅ | ✅ |
| Calendar export | ✅ | ✅ |
| Annual report prepared & filed | ❌ You file yourself | ✅ We file for you |
| Entity information verified | ❌ | ✅ Before every filing |
| Good standing monitoring | ❌ | ✅ Periodic checks + alerts |
| Filing confirmations in dashboard | ❌ | ✅ Downloadable receipts |
| Team member access | ❌ | ✅ Add CPA, partners, assistants |
| Price | $0/yr | $99/yr + state fee |
Start free, upgrade when you’re ready. Every formation and registered agent customer gets monitoring automatically. When you want us to handle the filing too — or need good standing monitoring and text alerts — upgrade to the full compliance plan anytime from your dashboard.
Good Standing Monitoring: How It Works
“Good standing” is a status assigned by your state’s Secretary of State confirming that your entity is current on all filings and fees. It’s the business equivalent of a clean bill of health. Banks, lenders, landlords, business partners, and licensing agencies routinely request a Certificate of Good Standing before doing business with you.
The problem: you can lose good standing without knowing it. A missed annual report, an unpaid franchise tax, a lapsed registered agent, or even a state clerical error can change your status from “Active” to “Not in Good Standing” — and the state doesn’t necessarily notify you. You typically discover it at the worst possible time: when you need the certificate for a deal, loan, or license renewal.
Our good standing monitoring checks your entity’s status with the Secretary of State periodically. If your status changes for any reason, you receive an immediate alert with an explanation and recommended action. This gives you time to fix the issue before it affects your business operations.
Status Levels We Track
Active / Good Standing
All filings current, all fees paid. You can obtain a Certificate of Good Standing.
Delinquent / Not in Good Standing
Missed filing or unpaid fee. Can usually be fixed by filing + paying late fee. Act quickly.
Suspended / Forfeited
Rights to conduct business suspended (common in CA for unpaid franchise tax). Requires payment + possible reinstatement filing.
Dissolved / Revoked
Entity no longer legally exists. Requires formal reinstatement — all back filings, fees, penalties, and reinstatement application.
Compliance Monitoring Works Best With
Monitoring is the foundation. These services build on it.
What Our Customers Say
“The 90-day alert is what makes this work. I got the email in January, confirmed my info hadn’t changed, and the report was filed two months before the deadline. I used to set my own calendar reminders and still missed the deadline once. Never again.”— Marcus H., Consulting (Wyoming LLC)
“Got an urgent good standing alert — my California LLC was suspended because of an unpaid franchise tax I didn’t know about. Fixed it within a week before it affected my business. Without the monitoring, I would have found out months later when I needed a Certificate of Good Standing.”— Elena R., E-Commerce (California LLC)
“We manage 8 LLCs for our rental properties. The dashboard shows every entity’s standing and every upcoming deadline on one screen. Our accountant also gets the alerts, so nothing falls between the cracks. Worth every dollar for the peace of mind.”— Tim & Sarah K., Real Estate Investors (8 LLCs, 3 states)
Frequently Asked Questions
What is compliance monitoring?
Compliance monitoring is a service that tracks your business entity’s recurring state obligations — annual report deadlines, franchise tax due dates, registered agent status, and good standing — and sends you alerts before anything is due. It prevents missed deadlines, late fees, and the loss of good standing that can disrupt your business operations.
Is compliance monitoring really free?
Yes — basic compliance monitoring (deadline tracking, email alerts, and dashboard access) is included at no cost with every formation plan and registered agent service. The paid upgrade ($99/year) adds annual report filing, good standing monitoring, text/SMS alerts, filing confirmations, and team member access. Start free, upgrade anytime.
How often do you check good standing?
We check your entity’s standing with the Secretary of State periodically — the frequency depends on your state and how close you are to a filing deadline. If your status changes for any reason, you receive an immediate alert. This is included in the $99/year full compliance plan.
Can I add my CPA or business partner to the alerts?
Yes — the full compliance plan ($99/year) allows you to add team members who receive the same deadline alerts and status notifications. Common additions: your CPA (so they know what’s due and when), business partners, virtual assistants, or office managers. Each person can set their own alert preferences.
Do you monitor compliance in all 50 states?
Yes. We track annual report requirements, franchise tax obligations, and registered agent status in all 50 states plus Washington D.C. For multi-state entities, we track deadlines in every state where you’re registered — with independent alerts for each state’s deadline.
What if I already missed a deadline?
We can still help. If your report is simply late (not dissolved), file immediately — we’ll handle the overdue report for $49 plus the state fee and late penalty. If your entity has been dissolved, you need reinstatement ($149 plus back fees). Either way, once resolved, we set up monitoring going forward so it doesn’t happen again. Reinstatement service →
Does monitoring replace my CPA?
No. We handle state compliance filings — annual reports, registered agent, and good standing. Your CPA handles tax returns (1040, 1065, 1120, 990), quarterly estimated payments, payroll tax filings, and financial planning. We track tax-related deadlines (franchise taxes, estimated payment dates) and send reminders, but the actual tax work is your CPA’s responsibility.
What happens if my state changes its requirements?
States occasionally change annual report fees, deadlines, or filing requirements. When this happens, we update your compliance calendar accordingly and send a notification explaining the change. For example, when Illinois eliminated its franchise tax in 2024, we updated all Illinois entity calendars and notified affected customers.
How does multi-entity monitoring work?
Each entity gets its own compliance profile — separate deadlines, separate status tracking, separate filing history. Your dashboard shows all entities on one screen with an overview of upcoming deadlines and current standing. Alerts are sent per entity. The multi-entity plan is $79/entity/year (discounted from $99) and includes filing. Annual report filing service →
Can I export deadlines to my calendar?
Yes. The compliance dashboard includes an export function for Google Calendar, Outlook, and Apple Calendar. Deadlines are exported as calendar events with the entity name, filing type, due date, and state fee. Events update automatically if a deadline changes.
Start Tracking Your Compliance Deadlines
Free monitoring included with every formation and registered agent service. Upgrade to full compliance for hands-off annual report filing, good standing monitoring, and text alerts.
Free monitoring included • Full compliance $99/yr • Multi-entity $79/entity/yr
